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Lead Capture Agent

Capture Every Inquiry. Qualify It Before Your Team Even Sees It.

Most service businesses lose leads not because of price or product, but because no one responded fast enough. Robofy's lead capture agent engages every visitor the moment they show interest, qualifies them, and delivers sales-ready leads to your team.

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Works on your Website and WhatsApp

Your AI Lead Agent
Lead Capture AI Agent
Robofy Lead Agent
Online now
Hi! Are you looking for a banquet space for an event?
Yes, corporate dinner for about 80 people
Got it. What's the preferred date and city?
15th May, Bengaluru
Thanks. I'll route this to our Bengaluru events team with your details.
Lead qualified and sent to sales team
Official Meta Tech Partner for WhatsApp Business API
The Problem

Your Best Leads Leave Without a Trace

A visitor lands on your website, looks around, and leaves without filling a form. Your WhatsApp gets an inquiry at 9pm and no one sees it until morning. Your team spends hours following up on leads that were never properly qualified. The window to convert closes faster than your staff can respond.

Visitors Leave Without Inquiring

A potential customer visits your website, looks at your services, and leaves without contacting you. No form filled. No WhatsApp message. Just a missed opportunity.

After-Hours Inquiries Go Unseen

Your WhatsApp gets a high-value inquiry at 9pm. By the time your team sees it the next morning, the customer has moved on or accepted a competitor's proposal.

Unqualified Leads Waste Time

Your team spends hours following up with leads that had no real intent, wrong budget, or the wrong service in mind. Time that should be spent closing is spent chasing.

No System, No Routing, No Follow-Up

Leads come in through WhatsApp, website forms, and Instagram DMs with no single system to capture, qualify, and route them to the right outlet or salesperson.

Response Time

Your Lead Was Ready. Then You Took Too Long.

Response time is the single biggest factor in whether an inquiry converts. Here is what the data says.

1
Under 1 minute
Conversion: Very High
Your agent responded. Conversation started.
2
Under 5 minutes
Conversion: High
Still catchable. But the moment is passing.
3
1 hour
Conversion: Low
They have already checked two competitors.
4
Next morning
Conversion: Very Low
They booked somewhere else last night.

Leads contacted within 1 minute are 9x more likely to convert. Most service businesses respond in 4+ hours.

AI Agent Experience the Lead Agent in action
See How the Agent Responds
Lead Generation Agent
Lead Agent • Online
What the Agent Does

Every Inquiry Captured. Every Lead Qualified.

From first contact to sales-ready lead, handled without your team lifting a finger.

"Hi! Tell me what you're looking for and I'll find the right fit for you right away."

Engages Instantly

Starts a conversation the moment a visitor shows interest. No wait, no form, no friction. On your website or WhatsApp, the agent is always the first to respond.

Qualifies Automatically

Asks the right questions for your business: party size, service type, location preference, budget range. Your team only picks up leads that are already sales-ready.

Delivers to Your Workflow

Pushes qualified leads to your CRM, Google Sheets, or internal tools in real time. No manual logging, no lost context, no leads falling through the cracks.

Industry Blueprints

Readymade Lead Capture Agents for Your Industry

Pre-built qualification flows for how your customers actually inquire, not a generic contact form.

Lead Capture

Banquet Enquiry Agent

Captures and qualifies bulk dining, banquet, and corporate catering inquiries, then routes them to the right outlet or events team with full context.

Sample inquiry types

  • "We're looking for a venue for a birthday dinner for 50 people"
  • "Do you offer corporate lunch packages?"
  • "What's the minimum order for catering?"
Preview Agent
Lead Capture

Event Enquiry Agent

Qualifies corporate event, MICE, and wedding group inquiries and connects them to the right property team with full event requirements captured.

Sample inquiry types

  • "We need to host a 2-day corporate conference"
  • "Do you have banquet halls for weddings?"
  • "What are your MICE packages for a group of 120?"
Preview Agent
Lead Capture

Bridal Enquiry Agent

Qualifies bridal, group booking, and membership inquiries with the right questions, then routes them to the nearest outlet or senior team for follow-up.

Sample inquiry types

  • "We need bridal packages for a wedding party of 8"
  • "Do you offer group packages for corporate events?"
  • "I'm looking for a monthly membership with priority booking"
Preview Agent
Lead Capture

Membership Enquiry Agent

Qualifies corporate wellness programme and membership inquiries, capturing team size, budget, and location preference before connecting to the right centre.

Sample inquiry types

  • "I'm interested in a corporate wellness package for my team"
  • "What are your monthly and quarterly membership plans?"
  • "Do you handle bulk bookings for groups of 20 or more?"
Preview Agent
Lead Capture

Health Package Enquiry Agent

Qualifies corporate health check-up and preventive care package inquiries, captures employee count and requirements, and routes to the right coordinator.

Sample inquiry types

  • "We need annual health check-ups for 200 employees"
  • "What preventive care packages do you offer?"
  • "Do you have on-site health camp facilities for corporates?"
Preview Agent
How It Works

From Setup to Live - Without Engineering Sprints

Four steps to a deployed agent that handles real customer conversations across every outlet.

1

Fetch Your Data

Train your agent on your menus, FAQs, outlet information, policies, pricing, and location-specific details. No custom data pipelines needed.

2

Connect Your Workflows

Plug into your booking system, inquiry forms, internal tools, or APIs. Your agent doesn't just answer, it takes action.

3

Test Before You Go Live

Run internal testing and UAT with our guided checklist. Know exactly what your agent will say before your first customer sees it.

4

Deploy Across Channels

Launch on your website and WhatsApp. Outlet-level routing and human handoff are built in from day one, no custom dev required.

“
Most AI Agent vendors hand you a login and a help doc, and call it onboarding. We work differently. From the first interaction to go-live day, we work with you handling setup, testing, staff training, and every edge case that comes up.

We don't measure success by accounts created or deals closed. We measure it by AI agents your staff trusts and your customers actually use. That's the outcome we're here for."
Milan, Founder of Robofy
Milan, Founder Robofy.ai
Guided Go-Live Program

Live in 1–4 Weeks. Guaranteed.

Every Robofy enterprise customer gets a structured 4 weeks launch program - agent setup, knowledge base configuration, UAT testing, and team handoff included. No DIY. No guesswork.

1 Weeks 1-2 Development
→
2 Week 3 Testing & UAT
→
3 Week 4 Go Live
  • Custom Integration
  • Dedicated AI Expertise
  • Project Management Oversight
See the full process

Every Visitor Is a Potential Customer. Start Treating Them That Way.

A lead capture agent that qualifies, routes, and delivers, so your team focuses on closing, not chasing.

Book a Demo See It Live

Trusted by multi-location F&B and hospitality brands across India

FAQ

Everything you need to know

Common questions from service businesses deploying a lead capture agent.

What types of leads can the agent capture and qualify?

The agent captures any inquiry where a customer expresses interest in your services, banquet bookings, bulk orders, memberships, corporate packages, and more. You define what qualifies as a high-value lead and the agent screens every inquiry accordingly.

Where does the agent send the qualified leads?

Qualified leads are delivered to your CRM, Google Sheets, or any internal tool your sales team uses. The delivery is real-time, so your team sees the lead the moment it is qualified, with the full conversation context attached.

What happens to leads that come in after business hours?

The agent is available 24/7 and qualifies leads at any hour. After-hours leads are captured, qualified, and queued for your team with full details. No inquiry goes unrecorded because no one was available to respond.

How is this different from a contact form?

A contact form captures raw data. The lead capture agent has a conversation, asks the right follow-up questions, and delivers a pre-qualified lead with intent, budget, location preference, and service type already captured. Your team gets everything they need to close, not just a name and number.

Can the agent handle leads from multiple channels at the same time?

Yes. The agent works across your website and WhatsApp simultaneously, handling multiple conversations at once without any degradation in quality. Every lead from every channel goes through the same qualification flow.

How long does it take to deploy the lead capture agent?

Most deployments go live within one to four weeks. We configure the qualification questions specific to your business, test the full lead flow, and hand off to your team with training included.